🔐 Authentication & Security
Complete guide to authentication profiles, waiting room, encryption, and all security settings.
🔒 Security Layers Overview
🔒 Authentication Profiles
What Are Authentication Profiles?
Authentication profiles require participants to sign in to Zoom before joining. This verifies their identity.
Profile Types
Authentication Flow
Domain-Based Authentication
| Setting | Example | Result |
|---|---|---|
| Single domain | company.com | Only @company.com can join |
| Multiple domains | company.com,partner.com | Either domain works |
| Wildcard | *.company.com | Any subdomain works |
Domain Block List
You cannot add domains that are on your account's domain block list. Check with your admin.
Authentication Exceptions
| Use Case | Solution |
|---|---|
| Guest speaker from outside | Add as exception |
| Customer demo | Add as exception |
| Partner meeting | Add domain or exception |
| Bulk guests | Import CSV of exceptions |
🚪 Waiting Room Deep Dive
Waiting Room Flow
Waiting Room Settings
Host Controls in Waiting Room
| Action | Description |
|---|---|
| View waiting | See who's waiting |
| Admit individually | Let in one at a time |
| Admit all | Let everyone in |
| Message waiting | Send chat to waiting room |
| Rename waiting | Change their display name |
| Remove | Kick from waiting room |
Customizing Waiting Room Appearance
| Element | Options |
|---|---|
| Title | Custom text |
| Description | Custom message |
| Logo | Your branding |
| Video | Auto-play while waiting |
🔐 Encryption Options
E2E Encryption Disabled Features
| Feature | With E2E |
|---|---|
| Cloud recording | ❌ Disabled |
| Live transcription | ❌ Disabled |
| Breakout rooms | ❌ Disabled |
| Polling | ❌ Disabled |
| Live streaming | ❌ Disabled |
| Join before host | ❌ Disabled |
| 1:1 private chat | ❌ Disabled |
| Meeting reactions | ❌ Disabled |
🔑 Passcode Settings
Passcode Requirements
Passcode in Links
| Setting | Result |
|---|---|
| Embedded in link | One-click join works |
| Not embedded | Must enter manually |
TIP
Most meeting links have the passcode embedded, so participants don't need to enter it separately.
🛡️ In-Meeting Security Controls
Quick Security Checklist
| Setting | Recommended |
|---|---|
| Passcode | ✅ Always |
| Waiting Room | ✅ For external meetings |
| Lock after start | ✅ For sensitive meetings |
| Disable participant rename | ✅ For security |
| Authentication | ✅ For internal meetings |
| E2E Encryption | ✅ For highly sensitive |
🌍 Data Center Regions
Control where your meeting traffic is routed:
| Use Case | Configuration |
|---|---|
| US-only compliance | Select US only |
| EU data residency | Select Europe only |
| Global audience | Select multiple regions |
| Exclude regions | Deselect unwanted |